Date: May 10, 2026
Time: 5:00 PM – 7:00 PM (or until finished)
Location: Lardeau Valley Community Centre
Virtual: Zoom
Chair: President Jaeden Woodland
1. Call to Order & Welcome
•Welcome any guests or observers.
•Confirmation of quorum.
2. Approval of Agenda
3. Approval / Ratification of Minutes
•April 7, 2026 Regular Board Meeting.
•April 29, 2026 Special Meeting.
•Any outstanding email motions since last meeting.
Motion(s): Ratify minutes and email motions (omnibus or separate as preferred).
4. Manager Transition
•Status of recruitment (job posting issued – See Attachment 260510A)
•Interim operational coverage.
5. IT & Security Update
•Camera system reset completed by Dave Moore (May 2).
•PIPA Compliance performed on May 4th (See Attachment 260510B)
•Overall IT transition progress (Dave Harasym / Mark Smith).
•Domain, email, website, and Facebook status. LINKS/CBT Support
•Next steps and any required motions.
6. President’s Report
•Meeting with CBT liaison and project lead (playground grant update).
•Any other presidential activities.
7. Playground Committee
•Confirmation of current members.
•Provision of all completed
8. Formation of Standing Committees
•Campground Committee – Proposed Terms of Reference and membership (See Attachment 260510C)
•Library Committee – Proposed Terms of Reference and membership (See Attachment 260510D).
Motions: Approve formation, TOR, and initial membership for each.
9. AGM Preparation (May 12, 2026)
•Final board size recommendation and voting instructions to membership.
•Bylaw 3.19 amendment (election threshold) – confirmation of notice.
•Agenda, script, ballot process, and logistics (See Attachment 260510E)
•Candidate information, including Members Not in Good Standing and any other preparations.
Motions as required.
10. Director Roles & Appointments
•Appointment of Lorraine Hawthorne as Facebook / social media designate.
•Invitation to Lorraine Hawthorne to take on Treasurer role (if interested).
•Any other role assignments.
11. Communications & Public Statements
•Review of recent public response from the President (See Attachment 260510F)
•Discussion of next public-facing statements / newsletter content.
•Approval of communications approach.
•Suggestion box
12. Governance Training Follow-up
•Key takeaways from May 11 training session.
•Any action items arising.
13. Not in Good Standing – Update (for information)
•Board action on April 29 regarding Greg Underwood and Amanda Cutting under Bylaw 2.6(b).
•Brief factual timeline of relevant ignored directives (for record – See Attachment 260510G)
14. Financial & Other Updates
•Bank signatory confirmations (already actioned).
•Internal Audit & financial protocol training (pro bono, Linda Cole)
15. New Business / Open Floor
16. In-Camera Session (if required)
•Personnel, legal, or sensitive matters.