Transcript
https://otter.ai/u/kb1M0Wh23LmIOgZ6P9d7gykWiDA?view=summary
The board discussed various operational updates and future plans. Greg and Amanda discussed a walkthrough for camera installation and maintenance. Fire trailers will be handed over to LINKs in the near future, with Lorraine’s property hosting one. Lawn tractor races will be cancelled if not enough registration and the harvest festival will continue regardless. Val’s freezer meals program is ongoing, with 51 kids registered for swim lessons. The creative camp has 14 kids signed up. The SMART grant will fund 80% of energy upgrades for the shower house, with the community raising the remaining 20%. The fitness center needs upgrades, and the website is being updated.
Action Items
- [ ] @Greg Underwood – Coordinate with Lorraine on a time to review the fire trailers.
- [x ] @Greg Underwood – Add all board members to the appropriate Slack channels.
- [x ] Send paperwork to Claire to update bank authorizations.
- [ ] Follow up with CRA to provide the requested information.
- [x ] Implement a code change system for fitness center access.
- [ ] Schedule a time for Kris to visit the office.
Outline
Camera Installation and Maintenance Updates
- Greg Underwood mentions waiting for confirmation on a meeting time to do a walkthrough for camera installation.
- Amanda Cutting discusses informal meetings with the maintenance manager and the transfer of fire trailer ownership to Links.
- Amanda Cutting notes the alignment of fire trailer ownership with neighborhood emergency preparedness efforts.
Event and Program Updates
- Amanda Cutting announces the lawn tractor race advertising will go out tomorrow, and harvest festival advertising will start on September 1.
- Val is working on the freezer meals program, with the first round of Meals on Wheels completed and the first freezer meals for Families Program tentatively scheduled for October.
- Amanda Cutting updates on swim lessons, with 51 kids registered this year.
- Preparations for the creative camp are ongoing, with 14 kids signed up, including some attending only one week.
Harvest Festival and Bingo Cancellations
- Amanda Cutting mentions the call for vendors for the harvest festival, which will be held in late September.
- The first bingo of the season has been canceled and moved to late October because of a wedding rental request on September 13.
- Amanda Cutting discusses the thrift store volunteers’ willingness to help with demolition and construction.
Bowling Rentals and Wedding Requests
- Amanda Cutting notes an increase in bowling rentals over the past month.
- A wedding is scheduled for the weekend of September 13, and the harvest festival is planned for the last Sunday in September to avoid conflicts with other events.
- Lorraine Hawthorne and Amanda Cutting discuss the potential use of the hall for events if the Sunday market does not run.
Smart Grant and Energy Assessment
- Amanda Cutting discusses a meeting with the company doing the energy assessment for the shower house.
- The company requested consumption history to show the increase in hydro bills due to the shower house’s year-round operation.
- Next steps include the company writing a report, which will be submitted to CBT for approval.
- CBT will only fund 80% of the costs, so the community will need to raise the remaining 20%.
Playground and Recreation Area Plans
- Amanda Cutting mentions the need to form a committee for the playground project, which will be scheduled for September 25th.
- A meeting with Patrick and Leah discussed the expression of interest for the REACH grant, which included site visits and changes to the program.
- The covered picnic area is a key aspect of the project, with changes to the work plan required.Amanda Cutting will submit a new work plan by August 15, focusing on the master plan for the playground and recreation area.
Fundraising and Financial Updates
- Amanda Cutting discusses the financial loss for the quarter and the increase in labor expenses due to having a manager.
- The propane budget is not being used entirely, and there is a need to move $1,000 from the propane budget to the office supplies budget.
- The concession income has increased due to doing burger sales, but there are still challenges with managing the concession expenses.
- Kris mentions the need to improve the concession management to avoid losses.
Fitness Center and Gym Improvements
- Bjorn Torgerson suggests looking into a multi-station gym to improve the fitness center.
- Amanda Cutting mentions the possibility of using the Kal tire grant for rubber mats in the gym.
- The gym’s equipment is outdated, and there is a need to consider upgrades to make it more user-friendly.
Website and Board Member Profiles
- Greg Underwood discusses updates to the website, including adding board member profiles and a mission statement.
- Greg Underwood encourages board members to provide feedback and updates for the website.
Meeting Adjournment and Next Steps
- Amanda Cutting provides her office hours for board members to visit and discuss any issues.
- Kris Healy mentions the need for better weed whacking in the campground.
- The meeting is adjourned with a motion From Kris and second from Bjorn.
- The next steps include finalizing the playground work plan and coordinating the fire trailer transfer.