Lardeau Valley Community Club
Board of Directors Meeting
Location: 13429 Hwy 31, Meadow Creek, BC
Date: Monday, September 25, 2023
Time: 3:30PM – 4:30PM
MEETING MINUTES
Present: Amanda Cutting, Stacy McCarty, Cheyenne Schielke, Annie Skelton, Val Smith
Absent with regrets: Ann Sale
1. Call to Order / Establish Quorum
The meeting was called to order at 3:32PM.
Quorum was established.
2. Welcome to Our Newest Board Member
Everyone welcomed the new board member, Cheyenne Schielke.
3. Approval of Meeting Agenda
A motion was made to approve the meeting agenda.
Annie Skelton seconded the motion.
Vote: 4-0.
Motion passed.
4. Business / Discussion
Executive Officer Elections
President
Val Smith nominated Amanda Cutting for President.
Amanda Cutting accepted the nomination.
Stacy McCarty made the motion.
Val Smith seconded the motion.
Vote: 4-0.
Motion passed.
Vice President
Val Smith nominated Annie Skelton for Vice President.
Annie Skelton accepted the nomination.
Val Smith made the motion.
Cheyenne Schielke seconded the motion.
Vote: 3-0.
Motion passed.
Secretary
Val Smith nominated Ann Sale for Secretary.
Ann Sale had agreed before the meeting to accept any position except Treasurer.
Val Smith made the motion.
Stacy McCarty seconded the motion.
Vote: 4-0.
Motion passed.
Treasurer
Val Smith self-nominated for Treasurer.
Stacy McCarty made the motion.
Cheyenne Schielke seconded the motion.
Vote: 3-0.
Motion passed.
Signing Authority
Removal of Deb Ogilvie as Signing Authority
Amanda Cutting motioned to have Deb Ogilvie removed as a signing authority on the bank account.
Val Smith seconded the motion.
Vote: 4-0.
Motion passed.
Add New President, Vice President, and Treasurer as Signing Authorities
Amanda Cutting motioned to have Annie Skelton added as a signing authority on the bank account and to have Amanda Cutting’s information updated from Treasurer to President and Val Smith’s information updated from Vice President to Treasurer.
Val Smith seconded the motion.
Vote: 4-0.
Motion passed.
Meeting with Lynda Lafleur
Amanda Cutting reminded everyone to complete their assessments before the meeting with Lynda on Wednesday, September 27 at 10:00AM.
Val Smith provided a brief overview of the process that will be followed.
Email Addresses
Amanda Cutting offered assistance to anyone having difficulty setting up their LVCC email.
Once everyone has their email set up, all hall business will be conducted through LVCC email addresses.
Manager Liaison
Amanda Cutting advised that it is generally the President’s role to act as liaison between the Board and staff.
Everyone agreed.
Recreation Commission Grant
Amanda Cutting advised that, after the meeting, she would update the board member list and send it, along with the financial statements, to Heather at RDCK so the recreation commission grant funds can be released.
Funds are expected to arrive in the next one to two weeks.
Showerhouse Problem
The well appears to keep running dry during showers.
Amanda Cutting will assist Nikita in investigating the issue.
Greg Underwood
Amanda Cutting advised the Board that her partner, Greg Underwood, is planning to sue LVCC due to allegedly defamatory comments made by two board members, Val Smith and Annie Skelton.
Val Smith advised the Board that when she was considering pursuing a defamation case, the lawyer she consulted explained why it was essentially a waste of time.
Val Smith will share the letter sent by the lawyer with the Board and has given Amanda Cutting permission to share it with Greg Underwood.
Next Steps
Amanda Cutting advised the Board of her plan for governance training leading up to a General Meeting of the membership in January 2024.
This will require multiple meetings in the coming weeks before settling into a monthly board meeting routine.
The Board will send Amanda Cutting their availability for each week before and after Thanksgiving to determine the next board meeting date.
5. Adjournment
Stacy McCarty motioned to adjourn the meeting.
Annie Skelton seconded the motion.
There were no objections.
Motion passed.
The meeting was adjourned at 4:30PM.
Next Meeting Date
TBA