Action Items
- [x ] Schedule a meeting before November 17th to review the strategic plan, board and manager evaluations.
- [ x] Explore ideas for a Halloween event and a haunted house at the community center.
- [ ] Research and provide quotes for a new commercial-grade washing machine for the shower house.
- [x ] Reach out to ICBC to transfer ownership of the trailers to Links.
- [ ] Review the rental and campground procedures and create a cheat sheet for board members.
Agenda and Old Business
- Greg Underwood outlines the agenda, including a review of the security system and updates on the website.
- Amanda mentions sending extra information to KSCU and waiting for a response.
- Discussion on the need for better vendor coordination and updates on the manager’s role, including programming and community engagement.
Website Updates
- The board reviews the website updates to events page and plans for future improvements.
Library Grant and Kitchen Inventory
- Manager discusses the library grant and the need for more volunteers to help with the library project.
- Discussion on the need for an engraving tool to mark kitchen items and prevent them from going missing during rentals.
- The board agrees to implement an annual inventory of kitchen items and to add this to the rental agreement.
REDI Grants and Recreation Commission Grant
- Amanda mentions the REDI Grants opening in January and the need for the board to decide on potential projects.
- Discussion on the possibility of using REDI Grants for a new washer or newer washer for the laundromat.
- The board needs to review the Recreation Commission grant, which is the operating grant for the organization.
Solar Array Grant and Playground Integration
- Greg Underwood discusses the solar array grant, including the need for ground mounts and the possibility of integrating solar panels with the playground structure.
- The board agrees to get additional quotes from other solar companies, including Intrinsic Energy.
Policy Review and Evaluation
- Greg Underwood asks about the process for reviewing and updating the policy manual.
- Amanda explains the need to review the strategic plan and create a tactical plan based on the board’s strategic direction.
- Discussion on the need for board member and manager evaluations and the process for conducting them.
- The board agrees to schedule a meeting to review the strategic plan and board and manager evaluations before the AGM.
LVCC 2026 Budget
- Amanda outlines the process of creating a draft budget based on the strategic plan, which will be presented in a draft form at the next board meeting in November for eventual approval in December board meeting.
Discussion on the Playground Grant
- Concerns about community engagement and the need for feedback on the playground equipment plan were discussed.
- The board agrees to review the work plan and budget for the playground equipment grant.
- Jaeden inquires about the stated purpose and mission of the playground grant, focusing on recreational enhancements and accessibility for children with disabilities.
- Clarification that the grant is for accessibility.
- Jaeden asks if the playground grant is the only funding stream, and Amanda confirms that it covers the entire project cost of estimated $500,000.
- Amanda explains the process of submitting a detailed work plan to the grant coordinator, which led to an increase in the grant amount to cover more extensive projects.
Meeting Conclusion and Next Steps
- The board agrees to post the playground equipment plan on the website and Facebook for public feedback.
- Discussion on the need for a cheat sheet for board members to handle rental and campground procedures.
- The board schedules a meeting to review the strategic plan and board evaluations before the AGM.
- Greg Underwood calls for a motion to end the meeting, Lorraine made the motion which is seconded and approved by Kris Healy.