Overview
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The board meeting covered several key points: the approval of the meeting agenda, review of previous minutes, and updates on various projects. Amanda discussed the budget, including projected income from grants and user fees, and the need for additional funding for maintenance and programming. The board also reviewed the manager’s report, highlighting ongoing maintenance tasks, the success of the Christmas party, and upcoming events. The meeting concluded with a review of staffing needs and budget adjustments for 2026.
Outline
Review of Previous Meeting Minutes
Manager’s Report and Updates
- Provided an update on Dave’s role as maintenance manager,
- The Christmas party was a success, with between 70 and 80 people attending and a total of $720 in raffle tickets and $240 from the 50/50 draw.
- Discussed upcoming events, including a bingo in January, a fundraising dinner, and a volunteer appreciation luncheon in February.
Website and Online Payment System
- Greg Underwood discusses updates to the website, including the contact page and newsletter subscription.
- Discussed plans to implement an online payment system using Stripe for subscriptions and memberships.
- Call out to adjust the hours of operation on the website
- discuss the potential for online payments and merchandising.
Financial Review and Budget Adjustments
- The board reviewed the 2025 financials, including fundraising, donations, and sponsorship grants.
- The year-to-date profit was just over $9,000, with a discussion on the building budget for the 2026 presentation.
- The board discussed the need for additional grants for maintenance and the potential increase in the community development grant.
- Amanda mentioned the need to apply for a $3,000 grant for December maintenance .
Maintenance and Renovations
- Dave is working on stripping out old cables and running new cabling for security cameras.
- Over Christmas the hall lobby will be painted and re organized
Volunteers and Hall Hours
- Board proposes surveys to gauge community interest in hall hours and increasing advertising efforts.
- The board discussed the possibility of empowering volunteers to open the hall and discussed the potential need for more budget to cover increased hours.