Overview
LVCC january board meeting was attended in person by Greg Underwood (President), Amanda Cutting (Manager) and Larry Leonard (Community Member). And online via zoom Jaeden Woodland and Bjorn Torgerson.
Meeting minutes
- Reviewed and approved December 15 2025 meeting minutes.
Managers Report
- ReDi grant applications (Programming, Swimming, Showerhouse Lighting, Market Coordinator) in progress; due February 20
- Main area renovations successful; additional upgrades planned for summer
- Volunteer Appreciation Luncheon scheduled for Feb 28; Seniors’ Dinner set for Apr 26
- Recent bingo generated $160 profit
- Programming updates: low Game Night turnout, 11 attended laser tag, after-school programs starting Jan 29; senior programming in development
- Multiple grants pending updates (CBT REACH, BEAMS, Canada Post Library); no updates on Solar Array, First Responders, or Charitable Organization
- Research underway on new non-profit banking options for board review
Strategic Plan
- Reviewed updates to the strategic plan
Security System
- Installation of security system work to commence over the course of the next month as Dave has availability. Greg will work with him to get started and aligned with the work plan.
Web Site and IT
- Newsletter System — Built a complete newsletter feature including an admin management page, subscriber management with manual entry and user selection, an email delivery system, a publishing workflow.
- Membership System — Added a membership system with Stripe payment integration, including family membership support. Added feature flags for controlled rollout, and documented a production deployment plan.
- Testing & Quality — Added authentication tests, membership timing tests.
- Other — Removed maintenance manager job posting. Updated hours.
Membership and Fees
- Summarized previous fee structure
- Proposed changes to the membership to have voting and non voting members
- Proposed changes to the fee schedule to include all ages with plans and discounts for minors and seniors and families
Budget Review and Approval
- Postponed until February Board meeting
Signatories and accounts with KSCU
- The board discussed updating bank signatories where an administrative error would change Amanda from authorized signatory to authorized user if we proceeded.
- Concerns were expressed that KSCU processed changes based on outdated documents on file without contacting current board members or the president for clarification, which they felt unnecessarily complicated the process and if their unrequested changes had been implemented it would have hindered day-to-day operations.
- To avoid further disruption, the board agreed to delay signatory changes for one month while reviewing bylaws and next steps, and also discussed exploring alternative banking options due to ongoing concerns with KSCU.
Communication and Message from the Board
- Reviewed drafted messages from the board to put in news letter and include on the web site